Our Services

Corporate Group Bookings

Arranging group accommodation (usually ten or more rooms) is entirely different to booking individual room nights – hotels apply different rates and terms, contracts are required, and it can be a minefield!

We’re specialists in booking group accommodation for businesses in the UK and overseas, and our experienced hotel booking agents will guide and support you through the group booking process.

All types of business hotels, in all locations
We book group accommodation into all types of hotels including major hotel brands and independent properties; for overnight stays or multiple nights. Whether you need to book in major UK cities like London, Birmingham, Manchester, Bristol and Leeds and all other locations in the UK and Europe, we can pinpoint the best accommodation options for your required location.
Time and money saving
Our experienced and friendly hotel booking agents are on hand to give expert advice and support with your group reservations. We’ll save you valuable time and resources by administering your bookings from enquiry to completion.
Negotiated group rates and added value
Whether it’s accommodation for a corporate event, conference or incentive group, we’ll source the most suitable hotel options according to your brief and budget, negotiating group rates which can often include value-adds such as extra room amenities, complimentary rooms and VIP upgrades.
Comprehensive quotations
Available hotel options will be presented in a comprehensive proposal including hotel location details, facilities, costings, rate inclusions and group terms & conditions. We can also arrange site visits if you’d like to view hotels prior to confirming.
100% secure booking system - full administration service
Administering large group reservations can be a very complex, time-consuming and stressful task – group bookings are our speciality, so allow our expert team to take all the admin. off your hands! We invest in the latest industry systems to source and securely process our hotel bookings, so you can book your groups with total confidence.

Included in our service, our hotel booking agents will review hotel contracts for accuracy, fully manage hotel allocations for single or multiple hotels, produce comprehensive rooming lists, log amendments and cancellations, note guest requests and room preferences and apply relevant billing instructions.
Branded guest booking website
Specifically for group bookings, we also provide a dedicated booking website which can be fully branded with a company or event logo, event summary details and welcome message. Whether we’ve secured allocations with one or multiple hotels, all hotels, room types and rates agreed will feature on the site so guests can log-in, book their rooms and receive a branded confirmation of their reservation by email. Depending on how payment is agreed with the hotels, guests can either guarantee their bookings with a credit card or pre-pay.

Our booking website service is also available where companies have already sourced accommodation and need a solution for collating guest bookings – we simply apply a transaction fee for each completed booking, invoiced after the last check-out.
Free service
We largely work on a commission basis with the properties we book, so we’re able to offer our services free of charge. Where some inns, lodges and independent hotels don’t work on this basis we apply a percentage fee which is invoiced weekly. Our proposal documents include details, so you’d be aware of the applicable fee before booking.

Prefer to talk? Give us a call on 01423 880 909

Case studies

Our expert hotel booking agents have worked with many clients to source group hotel allocations and manage bookings – here are just some of our success stories.

Prefer to talk? Give us a call on 01423 880 909

Our Services

Prefer to talk? Give us a call on 01423 880 909

Looking for a venue?

Corporate Hotel Bookings also offers venue-finding services via sister company Meetings & Events.

From small meetings to large residential conferences in the UK and Europe, our experienced team will work with you; finding the best venue, negotiating rates and taking the stress out of event planning.

Visit Meetings & Events