Case Study

Exhibition Accommodation

London Hotels

Client brief

This client asked us to source hotel rooms close to a venue where their company was exhibiting.

  • 8 rooms across 3 nights
  • 3 or 4 star hotel close to central London exhibition venue
  • Single occupancy rates / breakfast to be included
  • Client company to settle B&B / guests to pay own extras

How we helped

Having booked rooms for the same exhibition for previous years, we knew that the most cost- effective rates in the hotels closest to the venue would be found if booking well in advance. We identified a range of hotels within the client’s budget and within easy travelling distance of the exhibition venue and presented our search results in a proposal which included details such as the hotels’ proximity to the exhibition venue, room types sourced, B&B rates and payment/cancellation terms.

From our proposal the client selected the hotel most suited to their needs, which we confirmed on their behalf; sending a comprehensive confirmation document featuring a detailed summary of all reservations made.

Rooms were in high demand due to the exhibition, so the selected hotel required pre-payment of the B&B rates. We co-ordinated this for the client, securely communicating their card details to the hotel and arranging for VAT invoices to be sent to them after guests had checked-out.

Corporate Hotel Bookings secured the most cost-effective rates by working proactively to source hotels well in advance.

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Looking for a venue?

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From small meetings to large residential conferences in the UK and Europe, our experienced team will work with you; finding the best venue, negotiating rates and taking the stress out of event planning.

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